Admission Policy

PLEASE NOTE THIS ADMISSION POLICY MAY BE UPDATED FROM TIME TO TIME.

PLEASE THEREFORE RETURN TO THIS POLICY AT MINIMUM ONE WEEK PRIOR TO THE DATES OF THE EVENT.

SDSC-UK DAY ONE MOD Special Projects Industry Day, DAY TWO Private Meetings with MOD; DAY TWO & DAY THREE Exhibition Admission Policy

Admission Restrictions

Admission is restricted to professional and business visitors. The permitted entry age is 18 years upwards. Younger persons (those aged 17 years or less) are not permitted to attend under any circumstances. With the exception of assistance dogs, security dogs and pre-authorised community dogs, dogs and/or other animals are not permitted to enter the Telford International Centre (the "Venue").

The organisers reserve the exclusive right to refuse entry to or to remove from the Venue any person whom they deem does not meet the criteria of this admission policy without providing reason or justification. The organisers’ decision in this regard is final.

Registration must be in advance of the event and by the deadlines shown in the document below. There will be strictly no admissions on the day.

DAY ONE MONDAY 18 NOVEMBER 2024: MOD Strategic Comand Capability Special Projects and Defence Equipment & Support Industry Day

MOD UKStratCom Capability SP and DE&S Industry Day will be held at Official Sensitive.

The event will be open to:

• UK Military, Other Government Departments (OGD) and Trade Visitors
• Other 5EYES (ie Australia, Canada, New Zealand and US) Military, Other Government Departments (OGD) and Trade Visitors. This category will require MOD Sponsorship.
• NATO Countries and NATO Global Partners Military, Other Government Departments (OGD), Trade Visitors. This category will require MOD Sponsorship.
• MOD reserves the right to refuse admission to any Applicant, regardless of Country of Origin, which may be according to National Security advice pertaining at the time.

DAY TWO TUESDAY 19 NOVEMBER 2024: Private Meetings with MOD

Those attending the MOD SP Industry Day on 18 November may apply for an optional 20-minute Private Meeting session with UKStratCom and DE&S teams on Day 2, 19 November 2024.

Criteria:

• All Attendees must have attended the MOD Industry Day on 18 November in order to attend the Private Meetings with MOD on 19 November.
• The Private Meeting discussions may be held up to Secret (SC), according to the security clearance level of the Attendees.
• The discussions during the Private Meetings can only be held at the level of the lowest clearance level held in the room.  Due to the nature of the venue this will be up to SC.  
• Applications to attend an MOD SP Private Meeting should be made in the pre-event online Registration system
• Selection for the Private Meeting discussions will be based on:
  • The subject matter requested to be discussed by the Applicant
  • The availability of MOD personnel at the event to discuss the requested subject matter
  • The number of sessions available
• Each Organisation may attend one x 20 mins Private Meeting session only unless there are sessions still available after all Applications have been considered, in which instance an Organisation may be invited to more than one session.
• The maximum number of Attendees per organisation/session is 4.

Entry Requirements

1. UK Military – Entry Requirements

UK Military should contact their chain of command to apply to attend Day One MOD SP Industry Day. UK Military may however register to attend Day Two and Day Three SDSC-UK Exhibition via the SDSC-UK registration system.

1. UK Trade Visitors and OGD - Entry Requirements

Attendees will be required to hold a minimum: 

• Baseline Personnel Security Standard (BPSS), which must have been completed in order to attend; or
• Security Check 'SC'; or
• Enhanced Security Check 'eSC'; or
• Developed Vetting 'DV'; or
• Enhanced Development Vetting 'eDV' clearance

As part of your application for a ticket via the SDSC-UK Registration Portal, you will be required to provide evidence of your level of Security Clearance.

If the Applicant wishes to also attend the optional Day Two Private Meetings with MOD, she/he/they should provide evidence of their highest level of clearance* during the Registration process.

*Day Two discussions may be held up to Secret.

Applicants providing evidence of BPSS:

The Applicant will be required to upload their Verification Record (often referred to as BPSS-VR) to evidence the BPSS check has been completed.

This evidence will be audited by the Security Vetting team to ensure the check has been completed to the required UK Government standard.

Applicants providing evidence of higher level security eg:

• Security Check 'SC' or
• Enhanced Security Check 'eSC' or
• Developed Vetting 'DV' or
• Enhanced Development Vetting 'eDV' clearance

Will be required to provide information during the registration process including:

• Name as it appears on their Security Clearance record
• Date of Birth
• National Insurance Number

The decision of the Security Vetting team will be final.

1. Other 5 EYES, NATO and NATO Global Partners Military, OGD and Trade Visitor Entry Requirements

Other 5 EYES (ie Australia, Canada, New Zealand, USA); NATO and NATO Global Partners Military,  Other Government Departments (OGD) or Trade Visitors will require to hold a minimum the equivalent of the UK security clearance standards of:

• BPSS or
• Security Check 'SC' or
• Enhanced Security Check 'eSC' or
• Developed Vetting 'DV' or
• Enhanced Development Vetting 'eDV' clearance

The Applicant may be required to make their own International Visit Control Office (IVCO) UK-bound visit request and will in all circumstances require an MOD Sponsor.

The Applicant will be required to contact their MOD Sponsor or the Applicant may request an MOD Sponsor via the Security Vetting team at info@sdsc-uk.co.uk 

The Applicant should complete the required details in the SDSC-UK Registration Portal, then email info@sdsc-uk.co.uk with the Email subject line: ‘SDSC-UK MOD SP Industry Day Overseas Application’ stating:

• The name of the Applicant
• The name of the MOD Sponsor, their rank and contact details

The decision of the Security Vetting team will be final.

Time durations:

We are advised that overseas Applicants from Australia:

• should allow a minimum of 6 weeks prior to the ticket application cut off to apply for their IVCO UK-bound visit request if this is required
• The rest of permissible attending overseas Countries should allow a minimum of 20 working days prior to the ticket application cut off to apply for their IVCO UK-bound visit request. 

Each application will be assessed by the SDSC-UK Security Vetting team and/or UK MOD on a case by case basis.

In the case of any doubt or if there is no MOD Sponsor, the application will be forwarded by the SDSC-UK 2024 Security Vetting Team to the SDSC-UK MOD Security PoC for their final decision.

The decision of the Security Vetting team and UK MOD will be final.

The requirement to ensure that attendees are security cleared means that late bookings will not be accepted. 

Registration for the MOD SP Industry Day provides a 3-Day pass which also gives complimentary access to Day Two and Day Three SDSC-UK Exhibition. The 3-Day pass also provides complimentary access to the Networking Drinks with MOD Monday 18 November 2024.

Summary Admission Criteria:

Ticket Prices:

Military, Trade Visitors and Other Government Departments

£350 + VAT pp unless part of an Official VIP Delegation, please refer to info@sdsc-uk.co.uk

 

SDSC-UK Trade Exhibitors  £315 + VAT pp

3CRSDC Members £315 + VAT pp

 

How to Apply:

Visitors should use the SDSC-UK Visitor Registration Portal.

SDSC-UK Exhibitors should use the SDSC-UK Exhibitor Registration Portal.

 

What to expect on registration:

Registrations will be held 'pending' until the Security Vetting team has vetted and approved the application.

 

Once approved, the delegate will receive an e-ticket code which will allow the delegate to print their ticket once onsite at the Venue.

 

On attendance:

Identification Documents: Please bring your passport on the day. Passport ID or Military ID is the only ID that is acceptable for entry to the MOD Special Projects Industry Day.

 

DEADLINE FOR ALL APPLICATIONS: 25 October 2024

FAQs

What is BPSS?

Baseline Personnel Security Standard (BPSS) acts as a pre-employment screening for people associated with industries such as defence, security, finance and energy. Those handling sensitive information are often required to pass the BPSS verification process. It usually takes 7 to 10 working days.

 

If you do not already hold the BPSS, you may apply for BPSS by contacting organisations such as ADS Group (if you are an existing member); or other commercial organisations by searching for ‘BPSS Clearance’ in your browser.

 

In all cases the decision of the Security Vetting team will be final.

MOD Special Projects Industry Day Summary Registration Deadline Policy

• All Registrations must be made as soon as possible but by no later than 23.59 on Monday 25 October 2024.
• Registration will not be confirmed until full payment, if applicable, has been received by way of cleared funds.
• Payment must be made within 7 days of registration approval and by no later than 23.59 on Monday 4 November 2024.
• Registrants must provide correct and accurate requested information to allow for the required security clearance and vetting checks.
• Any delay in providing the required information may impede the success of your application processing.
• By submitting their details during the registration process, the registrant agrees that their details may be accessed for verification purposes by a security vetting team.
• In all cases the decision of the Security Vetting team and/or MOD SP Industry Day Delivery Team will be final.

Registrations that fail the Security Clearance Vetting process

• The reason(s) for failure will be provided to the registrant or registration booker in writing by email from the SDSC-UK team.
• An opportunity to remedy the failure will be permitted if this is remedied by no later than 23.59 on Friday 25 October 2024. The Organisers may extend this deadline at their discretion.
• Confirmation of registration will be provided by email to the email address associated with the registration booker.
• In the event that the application fails, the booking will be modified to a Day Two & Day Three: SDSC-UK Exhibition 19 & 20 November 2024.

DAY TWO

SDSC-UK Exhibition

SDSC-UK Exhibition is open to 5EYES (UK, USA, Australia, Canada, New Zealand), NATO Countries and NATO Global Partners Trade visitors with a genuine interest in the defence and security sector, Exhibitors, Exhibitors’ guests, VIPs, Ministries of Defence, Government visitors (UK and Overseas) and media.

SDSC-UK Exhibition
Anyone wishing to attend the SDSC-UK Exhibition (including those who have been invited by an exhibitor) must pre-register via the event Visitor Registration link in the SDSC-UK website or via the Exhibitor Registration portal, including a discount or invitation code if applicable.

Tickets may also be selected during the registration process for other events, such as the MOD SP Industry Day, Networking Drinks with MOD and the Exhibition Welcome Drinks.

SDSC-UK Exhibition registration closing date

Registrations for the SDSC-UK Exhibition on 19 & 20 November 2024 should be completed as soon as possible to ensure there is adequate time to process the application prior to the event but by no later than 23:59 on Friday 15 November 2024.

NB: Registration for the MOD Special Projects Industry Day closes for Visitors and Exhibitors at 23.59 on Friday 25 October 2024. The Organisers reserve the right to extend this deadline at their discretion. Please see the section regarding MOD Special Projects Industry Day for further registration details.

Visitor Registration:

All Visitors are required to register via the official SDSC-UK Visitor Registration portal. The standard ticket cost to attend SDSC-UK Day Two & Day Three Exhibition is £49.50 + VAT. This entry price covers attendance for both days.

Exhibitor Registration:

All Exhibitors are required to register via the official SDSC-UK Exhibitor Registration Portal. Exhibitors are provided with unlimited complimentary entry passes to attend SDSC-UK Day Two & Day Three Exhibition.

Exhibitor Guests:

Exhibitors are also provided with unlimited opportunity to distribute discount codes for Day Two & Day Three Exhibition entry to their invited Guests.

Visitor and Exhibitor Registration Deadline: 15 November 2024

Identification

Please Wear Your Pass at All Times
All *Attendees must show a valid pass whilst on site.

Cancellation and Substitution Policy

Cancellation

MOD Special Projects Industry Day

• It is not possible to cancel MOD Special Projects Industry Day delegate places once these have been booked.
• To substitute a delegate for the MOD Special Projects Industry Day, please notify the Organiser  in writing by emailing info@sdsc-uk.co.uk with the full name, job title, email address and telephone number of both the registered and substitute delegates by no later than 23.59 on Friday 18 October 2024.
• On approval of the substitution by the organisers, the substituted delegate will be required to provide additional information such as their date of birth, nationality and security clearance information by using the online registration portal.
• If the substituted delegate fails to pass the security clearance vetting, or the security vetting cannot be completed prior to 25 October 2024, the full registration fee will be retained.

SDSC-UK Exhibition and Conference

• It is not possible to cancel or substitute SDSC-UK Exhibition Visitor places once these have been booked.
• No refunds will be provided for non-attendance.

Postponement

• In the event that the MOD Special Projects Industry Day is postponed at the sole discretion of the Organiser, the MOD Special Projects Industry Day will be rescheduled to take place on a suitable date in the future (the “New Date”) as soon as is reasonably practicable in the circumstances
• All booked MOD Special Projects Industry Day tickets shall remain valid for use on the New Date.
• Should a delegate be unable to attend or provide a substitute to attend in accordance with the above substitution policy, the MOD Special Projects Industry Day on the New Date, no refund will be provided to the delegate. The Organiser shall be entitled to retain the full price of the MOD Special Projects Industry Day ticket(s).

No Onsite Registration Facility

During the MOD Special Projects Industry Day (18 November 2024) and SDSC-UK Exhibition (19 & 20 November 2024) there will be NO onsite registration facility available.

Media/Press Passes
Please note that all media and press must apply online to comply with the accreditation process, which includes providing photographs for identity badges. Media and Press are not allowed to attend the MOD Special Projects Industry Day or SDSC-UK Networking Drinks with MOD.

SDSC-UK Networking Drinks with MOD

£35 + VAT pp

• Attendees must hold a valid ticket to Day Two and Day Three SDSC-UK Exhibition in order to purchase an SDSC-UK Networking Drinks with MOD ticket. Exceptions may apply to VIP guests.
• SDSC-UK Networking Drinks with MOD ("MOD Drinks Tickets") are secured upon the Organiser receiving full, cleared payment.
• It is not possible to cancel or substitute MOD Drinks Tickets once these have been booked. The ticket fee is strictly non-refundable.
• In the event that the Networking Drinks with MOD is postponed at the sole discretion of the Organiser, it will be rescheduled to take place on a suitable date in the future (the “New MOD Drinks Date”) as soon as is reasonably practicable in the circumstances. All booked MOD Drinks Tickets shall remain valid for use on the New MOD Drinks Date.
• Should a delegate be unable to attend the MOD Drinks or provide a substitute to attend in accordance with the above substitution policy, on the New MOD Drinks Date, no refund will be provided to the delegate. The Organiser shall be entitled to retain the full price of the MOD Drinks Ticket/s.
• Guests are required to provide dietary, allergy and access requirements during the registration process. The Organisers cannot be held liable if insufficient or incorrect information is provided.

SDSC-UK Exhibition Welcome Drinks 19 November 2024

Complimentary

• Attendees must hold a valid ticket to Day Two & Three of the event in order to attend the SDSC-UK Exhibition Welcome Drinks. Exceptions may apply to VIP guests.
• SDSC-UK Exhibition Welcome Drinks tickets may be selected during the registration process. One ticket per completed registration.
• Please advise the Organisers if you are subsequently not able to attend the Exhibition Welcome Drinks as your ticket may be re-allocated.
• In the event that the Exhibition Welcome Drinks is postponed at the sole discretion of the Organiser, Visitors will be notified as soon as is reasonably practicable.
• Guests are required to provide dietary, allergy and access requirements during the registration process. The Organisers cannot be held liable if insufficient or incorrect information is provided.

General Information

• Visitors should be involved in or have some legitimate connection to defence and security and associated industries.
• All exhibition stand personnel, visitors, guests, stand contractors and services acknowledge that only the organiser’s official admission badge, worn by the person named on it, will permit admission into SDSC-UK 2024.
• No person named on the badge or the company, firm or business which that person represents, may permit the badge to be worn by another person. The wearing of a badge under these circumstances will be sufficient grounds for the unauthorised individual to be removed from site. It may also lead to prosecution. Identity checks will be conducted as a strict condition of entry.
• All persons attending the event should carry and produce on request a supporting personal photographic identity document – e.g. an in-date passport, photo ID driving licence, national identity document, valid military ID (e.g. a MOD 90) or similar.
• Any person found to be registering to attend SDSC-UK using false information or credentials or deliberately withholding information will have their application automatically denied and may be liable to prosecution.
• The organisers reserve the right to exclude any person(s) and their decision shall be final.
• Exhibitors will be permitted to take photographs of their own stands only. Express permission must be made of any Visitor at that stand. No photography of other exhibition stands and/or exhibits is allowed without the express permission of the Exhibition Manager. The organisers reserve the right to photograph and film and permit approved third party filming across the event. By attending the event, all visitors permit the organisers and approved third parties to use any footage captured.
• No sponsorship, promotional, marketing, political, confidential or prohibited materials may be brought into, used or displayed by any person at the event without written permission of the organisers. Any person in possession of non-permitted materials will be refused entry to, or immediately removed, from site. Prohibited materials include but are not limited to; knives, fireworks, explosives, firearms, smoke canisters, aerosols, air-horns, noisemakers, flares, unauthorised weapons, unauthorised dangerous or hazardous items, unauthorised illegal substances, unauthorised laser devices, bottles, glass vessels, cans, poles, or any article that may compromise, or threaten to compromise, public safety or which may pose a hazard or nuisance to any other person or any article to be used for a commercial or a charitable purpose.
• Any visitor who at the sole discretion of the organisers is deemed to be engaging in a controlled business or activity during the exhibition and who is not in possession of relevant trade control licenses may be subject to action on the part of the organisers including revocation of the application to attend and expulsion from the event. The ECO and other relevant authorities will be informed of any such activity, which may result in legal action being taken against the visitor by these authorities. Visitors expelled from the event will have no claim for redress against the organisers, nor any refund for any loss.
• All persons attending the exhibition must wear business or service dress.
• No person under the age of 18 years, including children of exhibitors, will be admitted during the tenancy period.
• Canvassing is strictly prohibited.

Delegate Confirmation Statement

• By registering to attend and by allowing my badge to be scanned by an exhibitor or sponsor when at the event, I understand that I will be providing the exhibitor and/or sponsor with my personal data.
• I consent to this personal data being used by exhibitors and/or sponsors in order to contact me about their products or services and understand that this exhibitor and/or sponsor may transfer this data outside of the European Economic Area for these purposes. I consent to such a transfer of my data.
• I consent to my personal data being held and used by the organisers of this event, Three Counties Defence And Security (Trading) Limited (CRN: 09316471) and any third party website host provider acting on its behalf, in order to run the event and for the purpose of analysing website visitor traffic with a view to improving the event experience.

If you have any questions regarding the above, please contact the organisers at info@sdsc-uk.co.uk

3CDS (Trading) Ltd (SDSC-UK) is a not-for-profit organisation. Any profits generated from the MOD SP Industry Day are donated to military charities and to our trade association 3CDS Ltd (3CRDSC). We thank you in advance for your kind support to enable us to provide a safe and healthy place for all to enjoy and to do business.

*Attendee definition
Everyone on site including the Organiser’s staff, Venue Staff, Contractors, Suppliers, Exhibitors, and Visitors

The SDSC-UK Team